How to Keep Track of Activities Between Households


Did you ever watch the show, Homemade Simple? Is it still on? Anyway, this idea came from that show years ago!

My hubby and I were having trouble getting dates of school events and other activities from the ex. We were also serving as secretary for her for all event times and locations. (And when I say “we,” I of course mean “me” because I’m my hubby’s secretary already.) Before baseball practice or after T was already supposed to be there she would call or text and ask for the location. Or the day of a meeting she would call for the time.

The suggestions from the show for a stepmom in a similar situation was to set-up a shared calendar online. Now, the ex wasn’t that thrilled to begin with and neither was my hubby. Once we got everyone set up and used to the idea, it worked ok. It wasn’t perfect but it did help with the last minute phone calls and also helped my husband and I have record of certain things that had been agreed upon and then denied later.

I don’t want to go into ugly details here because I really want to encourage you to try to make things work but I have to be real…. there were some ugly things that happened in our situation and there are ugly things in yours I’m sure. But we all need to keep the kids first, right? So, if trying a shared calendar takes some effort and working out some issues just remember who it is for — the kiddos.

I don’t know if anyone else referrers to the calendar anymore but I use it and it helped us through some challenges. So I call that a win!

Here’s how to set up a shared calendar using Google:

  1. In the calendar list on the left side of the page, click the down-arrow button next to a calendar, then select Share this calendar.
  2. Enter the email address of the person you want to share your calendar with.
  3. From the drop-down menu on the right side, select a level of permission, then click Add Person.
  4. Click Save.

Once you click Save, the person you selected to share the calendar with will receive an email invitation to view your calendar. The person will need to click on the link contained in the email to add the calendar to his/her Other calendars list, the calendar will not be automatically added to the user’s Calendar account. Learn more at

(Side note: I use multiple Google calendars besides the one we share for T’s schedule. I have one for work, I have shared calendars with my team at work, I have one for our family activities and appointments, and then one for my blog. I probably have too many but I love that I can color code them and share the ones I want to share. It’s fantastic!)

How do you keep track of activities, meetings, and well, life between households?



  1. Hello, meant to tell you the other day that this was a fantastic idea (but was on my smartphone and too tired to type) 🙂 – I know exactly what you are talking about. My ex-husband used to drive me crazy doing this (even though I would send him all the details, I was still his ‘personal secretary’ not only telling him where, but how to get there, etc. I’ll tell you where to go. ha ha. 🙂 Anyhow, wanted to say ‘hello’. I have switched websites and used to write on my ‘keep on path’ one, but am now focusing on foxrivermamas as a local group.

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